AI meeting note-takers have become essential tools for businesses in 2025. These tools automatically transcribe meetings, summarize discussions, and highlight key points, helping teams save time and stay productive. With features like real-time transcription, action item tracking, and seamless integrations with platforms like Zoom, Microsoft Teams, and Slack, these solutions cater to diverse needs. Security and privacy remain top priorities, with most tools offering encryption and compliance with GDPR, SOC 2, and other standards. Pricing varies, with free plans available for basic use and premium options ranging from $8 to $120 per month.
Key Highlights:
- Jamie AI: Multilingual transcription, GDPR compliance, and customizable templates. Plans start at $0.
- Fireflies.ai: Real-time summaries, search functionality, and integrations with CRMs. Starts at $10/month.
- OtterPilot: AI summaries, action item tracking, and live transcription. Starts at $8.33/month.
- tl;dv: Video-focused summaries and timestamped highlights. Starts at $18/month.
- Krisp AI: Noise cancellation with transcription and summaries. Starts at $8/month.
- Fathom: Free unlimited recording and transcription with CRM syncing.
- Avoma: Conversation analytics and sales-focused features. Starts at $19/month.
- Notta AI: Multilingual features with quick transcription. Starts at $8.17/month.
- Sembly: Tailored summaries and team analytics. Starts at $10/month.
- Grain: AI-powered summaries and CRM integrations. Custom pricing.
Quick Comparison:
| Tool | Starting Price | Key Features | Best For | Integrations |
|---|---|---|---|---|
| Jamie AI | Free | Multilingual, GDPR compliant | Privacy-focused teams | Zoom, Teams, Google Meet |
| Fireflies.ai | $10/month | AI summaries, search functionality | Teams needing detailed search | Salesforce, HubSpot, Slack |
| OtterPilot | $8.33/month | Action items, real-time transcription | Live collaboration | Zoom, Teams, Google Meet |
| tl;dv | $18/month | Video summaries, timestamped clips | Video-focused teams | Google Meet, Zoom, Slack |
| Krisp AI | $8/month | Noise cancellation, transcription | Noisy environments | Zoom, Teams, Slack |
| Fathom | Free | Unlimited transcription, CRM sync | Budget-conscious teams | Salesforce, HubSpot, Slack |
| Avoma | $19/month | Conversation analytics | Sales teams | Salesforce, HubSpot, Slack |
| Notta AI | $8.17/month | Multilingual, fast transcription | Global teams | Zoom, Teams, Salesforce |
| Sembly | $10/month | Tailored summaries, team analytics | Analytics-focused teams | Teams, Zoom, Google Meet |
| Grain | Custom pricing | CRM integration, video clips | Customer-facing teams | Salesforce, HubSpot, Slack |
These tools cater to different needs, from multilingual support to sales analytics. Whether you're a small team or a large organization, there's an option to suit your requirements. Focus on features, security, and integration compatibility to find the best fit.
The Best AI Meeting Notetakers of 2025
1. Jamie AI
Jamie AI is a meeting assistant designed to work quietly in the background, ensuring your conversations flow naturally without interruptions. Unlike traditional bot-based tools, Jamie captures every detail seamlessly, making it a reliable companion for any meeting.
Transcription and Summarization Features
Jamie AI provides highly accurate transcriptions in over 20 languages, making it a great fit for international teams and multilingual discussions. Beyond just transcription, the platform automatically creates summaries, transcripts, and action items, saving you the effort of manual note-taking.
Need to find something from a past meeting? Jamie’s AI-powered search lets you instantly locate information from your entire meeting history. This transforms your notes into a searchable knowledge base, eliminating the hassle of digging through old files or trying to recall specific details.
With customizable note templates, Jamie ensures consistent and standardized documentation for your team. Additionally, its AI speaker recognition feature attributes comments and decisions to the correct participants, promoting accountability and clarity in your records.
"Spending the whole day in meetings, using jamie as my personal AI assistant, can save us a person's resource and ensure that all important takeaways are captured." - Madeline Wendler, Global Head of Products at Siemens Mobility
Using Jamie isn’t just about convenience - it can significantly boost productivity. Research shows that AI note-taking tools can improve meeting efficiency by up to 50%. Jamie further enhances this by automating follow-up tasks and enabling one-click sharing of action items.
Integrations with Meeting Platforms
Jamie doesn’t just excel at transcription - it integrates effortlessly with your current tools. It works across all video conferencing platforms, including Zoom, Microsoft Teams, and Google Meet, without requiring special plugins or bot installations. Whether your meetings are scheduled or impromptu, Jamie captures them without missing a beat.
The platform also syncs with Gmail, Google Calendar, and Outlook, ensuring it’s ready for any planned or last-minute discussions. This flexibility makes it a versatile tool for various meeting scenarios.
Privacy and Security Measures
When it comes to data protection, Jamie takes security seriously. As a German-based company, it complies with GDPR, and all data is encrypted using Advanced Encryption Standard (AES) both during transmission and at rest.
Audio files are permanently deleted once transcription is complete, ensuring sensitive conversations aren’t stored unnecessarily. Meeting transcripts are securely stored on servers in Frankfurt, Germany, adhering to European privacy laws.
Jamie also limits access with strict controls, managing user rights and keeping the number of administrators minimal. An external data protection officer conducts annual GDPR compliance audits, adding an extra layer of accountability.
Even when third-party APIs are used for enhanced summaries, Jamie ensures no data is stored externally or used for training purposes. Final transcripts and meeting summaries are saved locally and securely backed up.
Pricing and Affordability
Jamie offers flexible pricing plans to suit different needs:
| Plan | Price | Monthly Meetings | Best For |
|---|---|---|---|
| Free | $0 | 10 meetings | Individual users testing the platform |
| Standard | $29/month | 20 meetings | Small teams and regular users |
| Pro | $57/month | 50 meetings | Heavy users and growing teams |
| Executive | $120/month | Unlimited | Large organizations and power users |
The free plan allows teams to explore the platform’s features and assess its impact on their workflow before committing to a paid plan.
"Because of my disability, I have never been able to take meeting notes… until I discovered jamie. From the day I started using jamie up until now, I no longer have to worry that I'm going to forget something during a meeting." - Isaac Harvey, Disability Advocate
2. Fireflies.ai
Fireflies.ai introduces Fred, an AI assistant designed to join your meetings, record them, and transcribe conversations in real time. The setup process is refreshingly simple - no need to wrestle with complicated configurations.
Transcription and Summarization Features
Fred provides real-time transcriptions with accuracy levels reaching up to 95% under ideal conditions. However, in less-than-perfect environments, accuracy may dip to 85–90%. Once the meeting ends, Fred sends a detailed summary that captures key decisions, action items, important dates, and even allows you to extract specific audio clips.
The AI-generated recaps are tailored to emphasize significant moments and decisions. Additionally, Fireflies.ai includes a robust search feature, enabling users to find specific keywords or phrases across their entire meeting history.
For the best transcription results, speaking clearly and keeping meetings well-structured is recommended.
Next, let’s explore how Fireflies.ai works seamlessly with major meeting platforms.
Integrations with Meeting Platforms
Fireflies.ai works effortlessly with platforms like Zoom, Microsoft Teams, and Google Meet. Fred can automatically join your scheduled meetings as a participant, handling everything in the background.
For users of Zoom Phone, the platform can automatically retrieve recordings, transcribe them, and generate summaries just like it does for video meetings. All meeting notes and transcriptions are stored in your Fireflies Notebook, acting as a centralized repository for easy access.
Privacy and Security Measures
Fireflies.ai prioritizes data security and is trusted by over 500,000 organizations to safeguard sensitive meeting content. The platform employs 256-bit AES encryption for stored notes and transcripts, alongside TLS encryption for data in transit.
It complies with GDPR and SOC 2 Type II standards and aligns with the EU-U.S. Data Privacy Framework, UK Extension, and Swiss-U.S. Data Privacy Framework. Notably, Fireflies.ai enforces a 0-day retention policy, ensuring your meeting data is never used for AI model training. Users retain full control over their data and can delete it at any time.
For teams with more stringent needs, options like Private Storage and EU data hosting are available under enterprise plans. To further strengthen security, Fireflies.ai runs a bug bounty program to identify and fix vulnerabilities.
"At Fireflies, we keep security and privacy as the top priority when handling your voice and video data. For us, your data security and confidentiality are paramount." – Sam Udotong, Fireflies.ai
Pricing and Affordability
Fireflies.ai offers flexible pricing plans to suit various team sizes and requirements:
| Plan | Price | Meeting Credits | Best For |
|---|---|---|---|
| Free | $0 | 800 minutes/month | Small teams testing the platform |
| Pro | $10/user/month | 8,000 minutes/month | Growing teams with regular meetings |
| Business | $19/user/month | Unlimited | Larger teams needing advanced features |
| Enterprise | Custom pricing | Unlimited | Organizations needing EU hosting & private storage |
The Free plan includes 800 minutes per month, which is ideal for small teams exploring the platform. For larger organizations or teams requiring features like EU data hosting or private cloud storage, the Enterprise plan offers tailored solutions.
3. OtterPilot (Otter.ai)
OtterPilot, the flagship AI assistant from Otter.ai, combines high-quality transcription with actionable meeting insights, making it a standout tool for note-taking and transcription across major platforms.
"Never take meeting notes again. Get transcripts, automated summaries, action items, and chat with Otter to get answers from your meetings." – Otter.ai
Transcription and Summarization Features
OtterPilot delivers real-time transcription with impressive accuracy, improving from 85% in 2024 to over 95% in 2025. It also generates concise summaries, turning an hour-long meeting into a quick 30-second recap. With the Otter AI Chat feature, users can ask questions or create content like emails and status updates using meeting data. The Meeting GenAI feature provides summaries of past meetings, regardless of the platform used to host them.
The assistant automatically assigns action items and posts summaries directly to Slack. It even captures shared slides during meetings, creating a detailed and complete record of the session. While OtterPilot performs best in quiet environments, its features integrate seamlessly with popular meeting platforms.
Integrations with Meeting Platforms
OtterPilot works effortlessly with Zoom, Google Meet, and Microsoft Teams by auto-joining meetings to take notes. To enable this, users simply connect their Google or Microsoft calendar, allowing the assistant to detect and join meetings automatically. Customization options include auto-sharing notes, notifications, and capturing shared slides during meetings. For those concerned about privacy, the auto-join feature can be turned off.
"Otter auto-joins Zoom, Google Meet, and Microsoft Teams meetings to automatically take notes, allowing everyone to participate freely." – Otter.ai
Privacy and Security Measures
Otter.ai prioritizes security alongside its robust features. The platform holds a SOC 2 Type 2 certification and has achieved an A rating from UpGuard with a security score of 822/950. It complies with GDPR, CCPA, and the EU-U.S. Data Privacy Framework, using AWS S3 storage with server-side encryption to protect user data. Employees undergo background checks, use secured devices with mobile device management, and two-factor authentication is available on all plans. Conversations moved to the Trash are automatically deleted after 30 days, and users are reminded to obtain consent before recording meetings, as required by local laws.
"At Otter.ai, we believe that voice collaboration is more effective and more efficient when you can retain it, recall it and share it. We recognize your conversations may contain some of your most sensitive and confidential information. That's why we are committed to keeping your information private and secure." – Otter.ai
Pricing and Affordability
Otter.ai offers plans to suit a variety of needs:
| Plan | Price | Best For |
|---|---|---|
| Free | $0 | Basic features with limitations |
| Pro | $10/user/month (billed annually) | Individual professionals and small teams |
| Business | $20/user/month (billed annually) | Growing businesses with advanced needs |
| Enterprise | Custom pricing | Large organizations with tailored needs |
The Free plan covers essential features, while the Pro and Business plans cater to individuals and teams requiring more advanced tools.
4. tl;dv
tl;dv, short for "too long; didn't view", is a tool designed to transform lengthy meetings into digestible insights using its video-focused AI technology. It's particularly useful for teams that emphasize post-meeting reviews and asynchronous collaboration. The platform stands out with its transcription, summarization, and collaboration features.
"tl;dv is essential to back up and sell product decisions with emotional evidence from every Sales, Customer, and research meetings within Zapier." - Lars Vedo, Sr. Product Manager at Zapier
Transcription and Summarization Features
tl;dv offers AI-driven transcription with over 90% accuracy, powered by top-tier transcription engines. It automatically identifies speakers and generates AI summaries, with support for translations in over 30 languages. Users can also create short video clips to highlight key moments, making it easy to share important insights. The platform’s AI can analyze multiple calls simultaneously, using context from prior conversations to identify trends and patterns across meetings. Additionally, users can search their meeting library by keyword, topic, or speaker and use customizable templates for consistent note-taking.
For global teams, tl;dv simplifies collaboration by providing shareable recordings, translatable transcripts, and summaries. It also includes recurring reports and sales-oriented features, such as a detailed speaker analytics dashboard, to enhance its utility.
Integrations with Meeting Platforms
tl;dv integrates smoothly with Google Meet, Zoom, and Microsoft Teams. Its Chrome extension enables one-click recording, and the platform supports automatic recording, transcription, and summarization on both iOS and Android devices. With auto-recording, teams can effortlessly capture and organize their discussions.
Privacy and Security Measures
The platform complies with GDPR regulations and includes advanced privacy features, such as consent management tools. For enterprises, tl;dv offers EU-hosted AI options or private hosting solutions to meet specific data residency and security needs.
Pricing and Affordability
tl;dv provides a free plan with features like unlimited meetings, 10 AI meeting notes, and basic integrations. The Pro plan, priced at $18 per month (billed annually) or $29 monthly, includes unlimited recording, transcription, and AI tools, making it ideal for small to medium-sized teams. The Business plan, at $35 per month (billed annually) or $65 monthly, adds sales coaching features and CRM integration. For larger organizations, the Enterprise plan offers custom pricing, private AI hosting, and dedicated support.
| Plan | Price | Key Features |
|---|---|---|
| Free Forever | $0 | Unlimited meetings, 10 AI meeting notes, basic integrations |
| Pro | $18/month (annual) or $29/month | Unlimited AI features, custom bot appearance, priority support |
| Business | $35/month (annual) or $65/month | Sales coaching, CRM integration, API access |
| Enterprise | Custom pricing | Private AI hosting, dedicated support, advanced security |
With a G2 rating of 4.7/5, users praise tl;dv for its accurate transcriptions, timestamped summaries, multilingual capabilities, and user-friendly interface. Some users, however, mention occasional context gaps in summaries and a three-hour limit on meeting recordings.
5. Krisp AI
Krisp AI takes meeting note-taking to another level by blending top-tier noise cancellation with powerful transcription tools. By 2024, it had already transcribed over 20 million calls. What sets Krisp apart is its discreet operation - it works silently in the background, unlike traditional meeting assistants that require bots to join calls. This makes it an excellent choice for confidential discussions where a visible bot might not be welcome.
Transcription and Summarization Features
Krisp AI delivers highly accurate real-time transcriptions, boasting a 96% accuracy rate thanks to its advanced deep-learning technology. It doesn’t just transcribe - it also summarizes meetings in real time, capturing key points, decisions, and action items. Users can easily edit and share these transcripts and summaries, customizing them for length, tone, and focus areas.
The platform also supports text, audio, and video inputs, making it adaptable to various meeting formats. One standout feature is its ability to eliminate background noise, ensuring clearer transcriptions - a challenge many AI tools struggle to overcome. Additionally, Krisp integrates with your calendar to automate note-taking and sharing, streamlining the entire process.
Integrations with Meeting Platforms
Krisp AI integrates effortlessly with popular platforms like Zoom, Microsoft Teams, and Google Meet, without the need for extra plugins or extensions. Users simply select Krisp as their microphone and speaker in the platform's audio settings and manage their physical devices through the Krisp app. For the best experience, it’s recommended to turn off the platform's built-in noise cancellation to let Krisp’s superior technology shine.
Privacy and Security Measures
Krisp takes data security seriously, employing enterprise-grade measures to protect user information. It holds SOC 2 Type II and PCI DSS certifications, encrypts data in transit with TLS 1.2, and secures data at rest using AES-256 encryption. The platform is also GDPR compliant and adheres to HIPAA standards for safeguarding Protected Health Information (PHI).
For generating meeting summaries, Krisp relies on Microsoft Azure services, which are ISO 27001:2013, GDPR, and HIPAA compliant. Importantly, Microsoft does not use customer data for internal training. Additional security features include strict access controls, two-factor authentication, and a "hard-delete" option to permanently remove transcripts upon request. Krisp also avoids storing passwords on its backend and regularly conducts penetration tests to ensure its infrastructure remains secure.
Pricing and Affordability
Krisp offers a free plan that includes 60 minutes of daily transcription and 2 AI-generated summaries, alongside noise cancellation. Its Pro plan, priced at $8/month (billed annually) or $16/month, unlocks unlimited transcription, multilingual support, and access to meeting histories.
| Plan | Price | Key Features |
|---|---|---|
| Free | $0 | 60 minutes daily transcription, 2 daily AI summaries, noise cancellation |
| Pro | $8/month (annual) or $16/month | Unlimited transcription, meeting history, multilingual support |
While Krisp’s non-bot approach is widely appreciated, some users have noted occasional glitches, such as recording interruptions or lost transcripts. Despite these minor issues, Krisp stands out as a cost-effective option for those seeking premium features like advanced noise cancellation and seamless transcription capabilities.
6. Fathom
Fathom boasts a perfect 5/5 rating from over 4,000 users. It's much more than just a transcription tool, offering features like automated transcription, recording, highlighting, and summarizing. Impressively, it delivers AI-generated meeting summaries in under 30 seconds.
Transcription and Summarization Features
Fathom achieves an accuracy rate of 85%-90% in its transcriptions, which are searchable through an AI assistant, making it easy to find answers or follow up on discussions. The AI-generated summaries condense lengthy meetings into half-page notes, making it simple to review key points at a glance.
The platform supports 28 languages for summarization and translation, making it versatile for global teams. Additionally, users can create and share clips from specific meeting segments, allowing them to highlight important moments for colleagues who couldn’t attend.
"One of the things I love most about Fathom is how quickly it returns transcriptions. It's fantastic to be able to see everything that was said in a meeting or conversation in real-time." - Merit Kahn
During live meetings, users can tag and highlight key points for tailored summaries. According to feedback, this feature saves users about 20 minutes per meeting - adding up to around 1.5 weeks annually.
"Fathom's General Summary feature creates notes from long meetings in a short 1/2 page format that saves me from having to audio record the meetings and hand-write notes... Fathom's AI general summary notes are well-organized, concise and well-written. I could not do the notes any better." - Jeffrey Berk
These tools integrate effortlessly with major meeting platforms, enhancing usability.
Integrations with Meeting Platforms
Fathom works seamlessly with Zoom, Google Meet, and Microsoft Teams, even auto-joining Zoom calls.
"Super easy to use. Automatically launches with the meeting, single-click annotation, quality transcription, free cloud storage, & easy sharing. I haven't found another tool that does the same stuff and works so seamlessly." - Nathaniel Carlisle
The Slack integration takes things a step further, allowing users to tag and share conversation snippets directly to specific channels.
"Fathom is so easy to use and implement... The Slack integration is also a total gamechanger, you can tag snippets of conversation and share them to custom channels automatically." - Evan O'Brien
Privacy and Security Measures
Fathom prioritizes user privacy and data security, adhering to HIPAA, SOC2 Type II, and GDPR standards, while also passing Zoom’s security reviews. It employs 256-bit AES encryption for storage and 128-bit SSL encryption for communications.
All user data is stored exclusively in the United States, and Fathom has a strict policy against using customer data to train AI models or selling information to third parties. Regular third-party audits, including penetration testing and source code reviews, ensure the platform remains secure.
When a user deletes their account, all data is immediately erased, with backups purged within seven days. Throughout their usage, users retain full ownership and control of their data.
"We understand that when you use Fathom, you are entrusting us with one of your most valuable assets - the financial data of your company or client. We treat this responsibility very seriously." - Fathom
Pricing and Affordability
Fathom offers a free plan that includes unlimited recordings, storage, and transcriptions, making it an excellent option for individuals and small teams. For those needing additional features, there are several paid plans available:
| Plan | Price | Key Features |
|---|---|---|
| Free | $0 | Unlimited recordings, storage, and transcriptions |
| Premium | $15/month per user | Advanced features and integrations |
| Team Edition | $19/month per user | Team collaboration tools |
| Team Edition Pro | $29/month per user | Enterprise-level features |
"Fathom is a great tool which has almost eliminated the need to take rushed notes during our calls and, as it's currently free, it's a no-brainer decision if you are a regular Zoom user." - Nick Hedley-Harper
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7. Avoma
Avoma transforms meetings into a searchable knowledge base by offering real-time transcription and detailed analytics. It goes beyond simple note-taking by identifying speakers, analyzing talk-time ratios, and categorizing discussion topics automatically. These features form the backbone of its transcription and analytics capabilities.
Transcription and Summarization Features
Avoma provides live transcription in over 40 languages and creates concise, AI-generated bullet-point summaries to highlight key meeting takeaways.
During meetings, users can bookmark important moments in real time, ensuring that action items and critical decisions don’t get overlooked. Its topic detection feature organizes discussions into categories like "Business Need", "Pain Points", and "Next Steps", making post-meeting reviews more efficient.
One of its standout tools is the AI-generated smart chapters, which enable users to quickly review specific topics. Additionally, users can refine these summaries by adding manual notes or selecting extra content from the transcript, blending automation with a personal touch. For teams, especially sales teams, Avoma’s conversation analytics - such as talk-time and talk-to-listen ratios - offer actionable insights to improve client interactions. Teams can also customize note categories for unique discussion topics.
Integrations with Meeting Platforms
Avoma integrates smoothly with popular conferencing tools like Zoom, Google Meet, Microsoft Teams, BlueJeans, GoToMeeting, Highfive, Lifesize, UberConference, and Webex. Zoom users with licensed accounts can take advantage of live bookmarking features during meetings when connected to Avoma. The platform automates recordings and transcriptions, syncing AI-generated notes directly to CRM systems. Importantly, Avoma ensures compliance by gathering consent from all meeting participants before generating transcripts.
Privacy and Security Measures
Avoma places a strong emphasis on data security, hosting its software in Amazon Web Services (AWS) facilities in the United States. It adheres to a robust compliance framework, including SOC 1-3, ISO 27001, and SOC 2 Type II certifications. Data is secured with 256-bit AES encryption and SSL protocols, stored in a private, access-restricted AWS cloud environment.
For international users, Avoma complies with GDPR regulations and follows the EU-US Data Privacy Framework, along with its UK Extension and the Swiss-US Data Privacy Framework. It also provides customizable options for obtaining recording consent. To enhance security, Avoma suggests enabling the "Meeting Reminder to Participants + Recording Consent Disclaimer" notification, especially when external participants are involved. The platform commits to addressing security reports within 24 hours.
Pricing and Affordability
Avoma offers flexible pricing plans to accommodate various team sizes and feature needs. Whether you’re looking for basic transcription services or advanced conversation intelligence tools with CRM integration, there’s an option to suit your requirements. This flexibility makes Avoma a practical choice for both small businesses and larger enterprises aiming to improve meeting efficiency and streamline follow-ups.
8. Notta AI
Notta AI is designed to convert audio and video into searchable text with impressive speed and precision. Supporting transcription in 58 languages and instant translation into 42 languages, it’s a practical tool for international teams and global businesses alike. The platform can transcribe an hour-long recording in just five minutes, achieving an accuracy rate of 98.86% [88,89]. Let’s dive into the features that make Notta AI so efficient.
Transcription and Summarization Features
Using cutting-edge automatic speech recognition (ASR) technology, Notta AI delivers real-time transcriptions for live meetings while also handling pre-recorded files. It can even identify different speakers automatically. Beyond transcription, its AI-powered summarization tools condense meeting content into key takeaways, action points, and decisions. Customizable templates allow users to extract actionable insights and share clips of critical moments [87,88].
The platform has proven to be a game-changer for many professionals. For instance, Dr. Tavish Nanda, a Vitreoretinal surgeon at Retina Consultants, P.C., shared that Notta reduced patient door-to-door time by nearly 50% and cut staffing costs. Similarly, Paris Mielke, Co-founder and CEO of Tangram, relies on Notta daily for recording sales calls, saving at least 30 minutes per customer.
"I just love the ability of Notta to record meetings, transcribe notes and then be able to go back to that and remember what I committed to. Very convenient and helpful to review before my next meeting or when following up with tasks." – Dave Barclay, VP and Partner at MindWire
Integrations with Meeting Platforms
Notta AI integrates seamlessly with major video conferencing platforms like Zoom, Google Meet, Microsoft Teams, and Webex. Setting up these integrations is simple: users select "Integrations & Apps" on the Notta dashboard, choose their desired platform, click "Connect", and follow the prompts. Beyond video conferencing, Notta connects with calendar tools such as Google Calendar and Outlook Calendar, as well as CRM systems like Salesforce, HubSpot, Pipedrive, and Zendesk Sell. Collaboration tools like Slack, Notion, Google Docs, Microsoft OneNote, and ClickUp are also supported. Additionally, it integrates with cloud storage platforms such as Google Drive, Microsoft OneDrive, Box, and Dropbox, and connects to over 5,000 apps via Zapier. These integrations enhance productivity while ensuring a smooth workflow.
Privacy and Security Measures
Notta AI prioritizes data security with SOC2 Type II and ISO 27001 certifications. It adheres to international data protection standards and employs robust encryption to safeguard sensitive meeting data.
Pricing and Affordability
Notta AI offers a range of pricing plans to suit various needs, starting with a free tier. The Free plan includes 120 transcription minutes per month (limited to 3 minutes per conversation), 50 file uploads, and 10 AI summaries. The Pro plan, at $8.17 per month when billed annually (or $13.49 monthly), provides 1,800 transcription minutes per month, supports up to 5-hour conversations, and includes 100 file uploads and 100 AI summaries. For teams, the Business plan costs $16.67 per month annually (or $27.99 monthly) and offers unlimited transcription, 200 file uploads, and 200 AI summaries. Enterprise solutions start with custom pricing for 51 or more seats, featuring unlimited transcription and AI summaries, along with advanced customization. Users can also add monolingual translation for $6 per month or bilingual transcription for $9 per month (annual pricing). These plans make Notta AI a versatile and cost-effective option for multilingual transcription needs.
9. Sembly
Sembly is a meeting assistant designed to simplify workflows with its advanced speech recognition and summarization tools. With over 90% transcription accuracy across 48 languages, it has gained attention from organizations aiming to optimize their meeting processes [94,96].
Transcription and Summarization Features
Sembly’s transcription engine captures real-time conversations with precision, even distinguishing between speakers in noisy environments. Beyond transcription, it tailors summaries based on the meeting type - whether it’s a sales call, project review, or strategic discussion. These summaries include highlights, key insights, action items, and even future projections.
The platform also identifies critical decisions, assigns tasks, and filters out irrelevant chatter, delivering clean, actionable summaries. Doron Mansur, Director at Powerhouse Dictation, shared:
"The quality of speech recognition from multiple voices has exceeded our expectations."
Similarly, Wilfried Schaffner, Chief Technical Officer at Philips Speech, noted:
"Every action point is recorded and easy to find!"
To ensure the best results, users are encouraged to use clear audio setups and speak at a normal pace. Additionally, participants can mark key moments during meetings, which helps improve the accuracy of summaries.
Sembly’s transcription capabilities integrate effortlessly with various virtual meeting platforms.
Integrations with Meeting Platforms
Sembly works seamlessly with popular video conferencing tools like Google Meet, Microsoft Teams, Cisco Webex, and Zoom [94,99]. It also syncs automatically with calendars from Microsoft, Google, and other ICS-based systems, ensuring scheduled meetings are captured without manual input.
Through Zapier, Sembly connects with thousands of apps, and its native integrations with CRMs, collaboration platforms, analytics tools, and project management software make workflows smoother. Pre-configured templates eliminate coding needs, automating data transfers between Sembly and existing tech stacks.
Privacy and Security Measures
Sembly prioritizes security, employing enterprise-grade measures that scale for organizations of all sizes. The platform achieved SOC 2 Type II certification on August 11, 2022, affirming its adherence to strict security standards [101,102]. It’s also compliant with GDPR, EU-USDPF, FERPA, PCI DSS, and HIPAA, and holds Microsoft 365 Certification. Features like secure data storage, regular audits, and employee training bolster its security framework [101,102].
Sembly’s privacy policy ensures clear boundaries for data usage. For Enterprise Plan users:
"We DO NOT use audio, video, or text data from Enterprise Plan customers for model training. Other plans can manage this with opt-out settings. Any PII shared with us is used ONLY to provide service features such as account registration and access to service, not for any other purpose. We NEVER share content outside of our organization other than with specified subprocessors." [101,102]
Users can control data retention settings, defining storage and deletion schedules to meet compliance needs. For further details, Sembly’s Trust Center provides comprehensive security insights, and Enterprise customers can explore advanced deployment options by contacting the sales team [101,102].
10. Grain
Grain is an AI assistant designed for customer-facing teams, offering tools to capture and summarize meeting insights. With AI-powered transcription available in 25 languages and a 97% team retention rate after 12 months, Grain stands out as a reliable solution for streamlining meeting workflows.
Transcription and Summarization Features
Grain's transcription tools are built to deliver quick and precise summaries, far surpassing basic note-taking. Users can customize prompts to highlight key decisions, challenges, and next steps tailored to various meeting types. The platform also offers editable transcripts, customizable note templates, and the ability to create short video clips from longer recordings. These features not only preserve important discussions but also simplify follow-ups and boost team collaboration.
"Grain gives you accurate meeting summaries, account insights, and coaching suggestions in an easy-to-use product built for growing teams." – Grain
Grain has earned high praise for its transcription accuracy, reflected in a Stackfix Rating of 8.6/10 and a G2 rating of 4.6/5 stars from over 280 reviews. For instance, a mid-sized SaaS company integrated Grain into its workflow to automatically record, transcribe, and summarize sales meetings. Key highlights were synced directly into their Salesforce CRM, saving time while ensuring consistent data. Like other leading tools, Grain turns extensive meeting data into actionable insights with minimal effort.
Integrations with Meeting Platforms
Grain enhances its functionality with seamless integrations. It connects with major video conferencing platforms like Zoom, Google Meet, and Microsoft Teams, and works natively with HubSpot, Salesforce, Zapier, and Slack. Zapier templates for Notion, Google Drive, Cardinal, and Trello further simplify workflows. Additionally, its direct CRM syncing channels meeting insights straight into sales pipelines, making it an invaluable tool for sales and collaboration.
Privacy and Security Measures
Grain prioritizes security with enterprise-grade protections. It is SOC 2 Type II certified and supports Single Sign-On (SSO) for better administrative control. Data is encrypted both in transit and at rest, and the platform is hosted in Amazon Web Services (AWS) facilities within the U.S., ensuring compliance with regulatory standards. Grain maintains an A+ grade from Qualys/SSL Labs and adheres to OWASP guidelines. The company also conducts annual third-party penetration testing and ongoing internal reviews. Security issues are addressed within 24 hours, and customers can access detailed documentation, including SOC 2 Type II reports, through its Trust Center.
Feature and Price Comparison
The AI meeting note-taker market is expanding quickly, driven by the need for efficient tools that seamlessly integrate into modern workflows. Here's a comparison of key features, pricing, and integrations for some of the most popular options:
| Tool | Starting Price | Key Features | Best For | Notable Integrations |
|---|---|---|---|---|
| Jamie AI | Free | Accurate transcription, multilingual support, GDPR compliant | Privacy-focused teams, multilingual organizations | Zoom, Google Meet, Microsoft Teams |
| Fireflies.ai | $10/month per seat | AI summaries, smart search, conversation analytics | Teams needing detailed search capabilities | Salesforce, HubSpot, Slack, Zapier |
| OtterPilot | $8.33/month per user | Live transcription, real-time collaboration, AI summaries | Real-time collaboration, live note-taking | Zoom, Google Meet, Microsoft Teams, Salesforce |
| tl;dv | $18/month per user | AI summaries, timestamped highlights, video clips | Video-focused teams, content creators | Google Meet, Zoom, Slack, Notion |
| Krisp AI | $8/month per user | Noise cancellation, meeting notes, voice clarity | Audio quality priority, noisy environments | Zoom, Teams, Slack, Google Meet |
| Fathom | Free (unlimited) | Automatic action items, key takeaways, CRM sync | Budget-conscious teams, sales organizations | Salesforce, HubSpot, Slack, Zoom |
| Avoma | $19/month per user | Conversation intelligence, revenue insights, coaching | Sales teams, revenue operations | Salesforce, HubSpot, Pipedrive, Slack |
| Notta AI | $8.17/month | Multi-language support, team collaboration, file import | International teams, file transcription needs | Zoom, Google Meet, Salesforce, Slack |
| Sembly | $10/month | Meeting insights, action items, team analytics | Small to medium teams, analytics focus | Teams, Zoom, Google Meet, Slack |
| Grain | Custom pricing | Customer focus, video clips, CRM integration | Customer success, sales teams | Salesforce, HubSpot, Slack, Zapier |
Free Plan Leaders
Fathom takes the crown for budget-conscious users with its free unlimited recording and transcription capabilities, making it an excellent choice for teams looking to save without sacrificing functionality.
Advanced Features for Enterprises
For organizations that need more robust tools, Avoma and Grain deliver premium features like conversation intelligence and revenue insights. Avoma’s pricing spans $19 to $79 per user monthly, catering to sales teams and revenue operations.
Multilingual Support
If language versatility is a priority, Jamie AI and Notta AI are top picks, supporting more than 25 languages. On the other hand, tools like Krisp focus solely on English but offer superior audio processing with noise cancellation technology.
Integration Capabilities
Most tools integrate with widely used platforms like Zoom, Slack, and Salesforce. For example, Grain stands out with seamless syncing into sales pipelines through its native integrations with HubSpot and Salesforce.
Pricing and Value
The tools cater to varied budgets and team sizes. Small teams or individual users can benefit from Fathom's free plan or Krisp's $8 monthly fee. Larger sales teams may find greater value in Avoma's tiered pricing, while enterprise clients might lean toward Grain's custom solutions.
Security Considerations
Security features differ across platforms. For instance, Jamie AI emphasizes GDPR compliance for European markets. When choosing a tool, evaluate encryption standards, compliance certifications, and data hosting options to ensure they align with your organization’s needs.
Industry Trends
As the market evolves, features like advanced CRM integrations and real-time analytics are becoming baseline expectations rather than premium offerings.
Conclusion
When selecting an AI meeting note-taker, consider your team's size and specific needs. For smaller teams, free plans like Fathom or affordable options such as Krisp at $8/month might suffice. Larger organizations, especially in sales, could benefit from more advanced tools like Avoma at $19 per user. Balancing cost, integration capabilities, and security requirements is key to making the right choice.
Free tools like Fathom provide basic transcription, while premium solutions like Grain offer features such as CRM integration and a stronger return on investment. In fact, research from Slack's Workforce Lab found that 81% of employees reported improved productivity with AI tools.
Pay close attention to privacy and security. Tools like Jamie AI comply with GDPR standards, and others offer various levels of compliance to meet your organization’s requirements.
Integration is another critical factor. As McKinsey's 2025 report highlights, effective AI integration can significantly enhance both efficiency and innovation. Once you confirm compatibility with your tech stack, focus on performance metrics like transcription accuracy, action item identification, summarization quality, ease of use, and overall cost. Even small differences in these areas can have a big impact on your team's effectiveness.
For a broader view of AI tools, check out AI Apps, a platform that features over 1,000 options to enhance your meeting processes.
"Choosing the right tools - particularly AI tools for meeting management - is a necessity." - Decisions
As the market continues to evolve, features like real-time analytics are becoming standard. Take time to analyze each tool’s development roadmap to ensure it aligns with your long-term goals and delivers sustained value.
FAQs
How do AI meeting note-takers protect my data, and what certifications should I check before choosing one?
AI meeting note-takers keep your data secure through encryption, access controls, and by following strict privacy guidelines. Many of these tools align with established frameworks like SOC 2, ISO 27001, and GDPR, ensuring your information is managed safely and responsibly.
When choosing a tool, look for certifications like SOC 2, which reflects strong data management practices, and ISO 27001, which demonstrates compliance with global security standards. If you’re dealing with data from European users, GDPR compliance is equally important. These certifications help confirm that your data is in safe hands.
What should you look for in an AI meeting note-taker for a multilingual team?
When selecting an AI meeting note-taker for a multilingual team, focus on tools that offer high transcription accuracy and strong multilingual support. This ensures the notes are clear and reliable, no matter the language spoken. It's also important to choose software that can handle different accents and dialects with ease, while seamlessly integrating with popular platforms like Zoom or Microsoft Teams. Don’t overlook data security - keeping sensitive meeting information protected should be a top priority. Prioritizing these features will help streamline note-taking for diverse teams.
How do AI meeting note-takers integrate with tools like CRM systems and collaboration platforms to boost productivity?
AI meeting note-takers work effortlessly with tools like CRM systems and collaboration platforms by syncing meeting data directly into them. This means they can automatically update CRM records, sort key action items, and deliver real-time summaries and transcripts within platforms like Microsoft Teams, Zoom, and Google Meet.
This level of integration cuts down on time spent managing follow-ups, ensures records are accurate, and improves team collaboration. By handling these manual tasks, they let users focus on what’s most important - boosting productivity and achieving results.
